The CHARISMA Sales Ledger module provides up-to-the-minute information regarding money due and customer credit status, together with many features to increase the speed of debt collection. There is full integration with sales order processing/invoicing and nominal ledger. Features include:

• Powerful search facilities. Fast and comprehensive search on all or part of the customer account number, name, address, post code, telephone number and contact names.
• Multiple delivery addresses. With analysis for reps and three other user pre-defined analysis groups.
• Head office accounting facility. Separate delivery, invoice and statement addresses can be maintained with the ability to transfer transactions from individual trading accounts to a head office account for statement production and payment.
• Real time update. CHARISMA will update all sales, stock and nominal ledger files once an invoice is posted.
• Time-saving cash allocation. Flexible exception and inclusion allocation routine with part payments and cash on account option with allocation completed at a later date. 'Undo' facility provided to save time on large accounts if mistakes are made.
• Statement production. Statements can be produced by customer range or individually. An option is available to fax statements using the optional FaxBox which can save a great deal of time and money at the month end.
• Credit controller's note-pad. The notepad can be used to hold key credit control information regarding an account and can optionally be viewed by the sales desk to improve communications between these two departments and reduce bad debts.
• Payment performance analysis. Powerful, on-screen facility which plots the previous 12 months payment history with a customer in a graphical format to highlight potential bad debts.
• Debt collection letters. Automatically printed or faxed debt chasing letters.
• Invoice profitability. Displays invoice profitability line by line and in total.
• Mailshot facilities. Mailshot letters and labels can be produced by targeting customers (geographical, type of business) and by product groups.
• Screen and hard copy reports. A comprehensive range of parameterised accounting, sales and profitability reports are available either on-screen or printed.
• Full audit trails. Full audit trails are available of all postings.
• Transaction history facility. All customer transaction details are available on-screen.
• Invoice history. Full invoice and credit note details can be held for an unlimited period. Copy invoices/credit notes may be viewed on screen, printed or faxed direct to the customer.
• Detailed rep analysis. Sales by rep can be analysed up to 24 months in total and by customer, customer type, product and product type. The analysis can be viewed on screen, report or graphically showing actuals, targets and variances.
• Credit not/invoice tagging. By viewing then selecting and tagging current or historical invoices you will ensure that only products actually invoiced will be credited and that the correct selling and cost price will be applied.
• Intrastat VAT regulations. CHARISMA complies with all Intrastat VAT regulations and will produce the arrivals and despatches reports along with the EC sales list.
• Address verification. The system can hold all UK post codes. By entering the code during customer, prospect or supplier creation the address is automatically displayed.
• Multi currency capabilities. CHARISMA has many multi currency facilities including the ability to produce foreign currency price lists.

"We have found the cash allocation program to be a great improvement on our previous system. The additional facilities save a great deal of time and frustration".

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