The CHARISMA Purchase Ledger module is a flexible and efficient system for handling invoices from and payments to suppliers whilst aiding cash flow management and providing detailed analysis to the nominal ledger. It is fully integrated and updates the nominal in 'real time'. Features include:

• Powerful search facilities. Fast and comprehensive search on the suppliers account number and name.
• Purchase invoice register. Records purchase invoices on receipt, prior to posting. This facility allows for the nominal analysis to be pre-set and for month end accruals for invoices received but not posted to be automatically calculated.
• Default nominal code option. Nominal codes can be pre-set against purchase ledger accounts to save time when posting invoices.
• Supplier notepad. Updateable notepad per supplier for holding pertinent supplier information.
• Changeable due date per invoice. The due date for payment is automatically calculated from suppliers terms and is adjustable when posting an invoice.
• Proposed payment listing. List of payments due by selected dates to assist in payment decisions.
• Remittance advices. Can be printed or faxed direct to suppliers detailing the invoices paid.
• Supplier turnover history. Analysis of spend with suppliers which can be optionally sorted into turnover sequence.
• Full audit trails. Daybook listing with full nominal breakdown.
• Cheque printing. Automatic cheque production by selected account(s).
• BACS payments. Payments can be made direct to suppliers' band accounts using the Banks Automated Clearing Service.
• Purchase invoice matching. Purchase invoices can be matched on screen with goods received notes taking into account discrepancies by adjusting the stock cost or by producing a debit note.
• Full multi-currency capabilities. Purchase orders and invoices can be handled in foreign currency with automatic accounting for exchange rate gains and losses in the nominal ledger.
• Transfer to head office. A facility for transferring multiple account balances up to a head office account for payment. A function required by members of buying groups.
• In dispute flagging. Invoices can be marked as in dispute, which will exclude them from payment runs and highlight them on aged creditors reports.
• Intrastat VAT regulations. CHARISMA complies with all Intrastat VAT regulations and will produce the arrivals and despatches reports along with the EC sales list.
• Suppliers payments. The autopayments run allows the option to exclude suppliers permanently or by exception.

"Before we used CHARISMA we had to manually match the purchase invoices with the delivery notes. The on screen matching has greatly simplified the process".

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